ApprovalPlus Procure to Pay

Drive efficiency. Enforce control. Destroy the paper mountain.

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ApprovalPlus is the Procure-to-Pay solution that saves you time, money, and paper, while reducing your risk of fraud.

 

Are you frustrated with the delays in getting invoices approved, and how it holds up month end close?

Tighten financial controls, and make your procurement and accounts payable processes more efficient with ApprovalPlus Procure-to-Pay.

Do more with less

Convert tedious, manual processes into efficient electronic processes. Streamline procedures, minimise paperwork and reduce non value-add activities. 

Ease procurement pain

With greater business controls, secure delegations and a clear transactional view, ApprovalPlus gives you more confidence in your procurement process. That means fewer errors, greater efficiency and less opportunity for fraud.

Deliver best practice

ApprovalPlus promotes electronic ordering from suppliers, quick and easy corporate card approvals and expense claim settlements, and a Project Management module to approve project spend within a budget.

It also provides proof of a secure financial controlled environment to auditors. ApprovalPlus integrates with most finance systems.

SAVE TIME AND MONEY, WHILE REDUCING COSTLY ERRORS AND THE RISK OF FRAUD

Begin your journey to a more efficient Procure-to-Pay process. Download the ApprovalPlus eBook now.

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“The Council’s target of an eight-day turnaround for invoice approval process prior to implementing ApprovalPlus, has been dramatically reduced to just three days per month."

Graeme Souter, Expenditure Manager, Dunedin City Council

We’ve helped these companies transform their Procure-to-Pay process

 

 

Control the Procure-to-Pay Process with an easy to use and functional workflow system.

How can ApprovalPlus Procure-to-Pay system work for you

Strengthen financial controls

Tighten the controls on organisational spending. Set delegated authorities per business unit, authorise purchases before ordering, manage project budgets and allow for segregation of duties.

Enhance your audit compliance

Track who has authorised transactions, monitor changes in authority, ensure each invoice has passed through a controlled process rather than a random check on transactions.

Reduce the time spent on manual paperwork

Reduce administrative time and cost by 25% with automatic matching of invoices to purchase orders, coding, approvals and routing to your finance team for payment.  

Streamline your invoice approval and purchase order processes

Slash invoice approval times and never lose a document again. Use process automation to remind users of tasks, and trigger the completion of a process once the task is done. With automated workflows, you’ll get faster purchase order approval, and orders are electronically sent to suppliers.

Safeguard your business

Manage costs and the reduce the risk of fraud through tight controls, clear audit trails and better visibility of your procurement process.

Digitise your documents

Forget storage boxes, manual filing and costly archiving when you store your invoices and related documents online. You’ll save time and money, and have easy on-demand access to your information.

See how these companies have eased their procurement pains with ApprovalPlus

A quick guide to Procure-to-pay

 

What is procure-to-pay software? 

 Procure-to-pay software is used by your employees to manage the process of purchasing and paying for the vendor goods and services used to run your organisation. The software uses a workflow to manage and automate the seamlessly progression of your tasks through all the necessary steps of requisitioning, invoice capturing, matching, review, reconcilliation and approval, and final payment.

 

Is procure-to-pay the same as Accounts Payable? 

 Accounts Payable is one of the components of the procure-to-pay process. Accounts Payable focuses on processing supplier invoices for payment. The procurement part of the process focuses on the purchasing of goods and services.

 

What is the difference between procure-to-pay and purchase-to-pay? 

 Relax – they are the same! They both start with sourcing and purchasing goods and services, and end with a supplier or vendor invoice being paid.

 

What are the steps of the procure-to-pay process?

  1. Identify needs
  2. Create purchase order
  3. Gain approval for order
  4. Place order with supplier
  5. Receipt goods or services
  6. Capture supplier invoice
  7. Match invoice to purchase order and receipt
  8. Handle any exceptions or overspend approval

 

Can ApprovalPlus procure-to-pay solution integrate with other systems? 

 It sure can! ApprovalPlus currently integrates with 26 different ERP or finance systems. Integration is kept simple to allow connection to any system. We have customers using JD Edwards, NetSuite, SAP, Microsoft Solutions, Pronto, BPCS, and many others.

 

How much time and effort is required to implement a procure-to-pay software? 

 The software installation and technical work is quick and easy. You need to allow some time for your staff to learn to system, and to manage the changes in your business process. A typical ApprovalPlus project takes 6-8 weeks.

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